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There is a signigicant connection in business to success and how you’re organized. Organizational structure can dictate how your business operates, how smooth your processes are, how your staff feels about your policies, and many more internal factors that affect general success. Having a set plan for organization makes it easier to duplicate with current employees and those in the future.
This solid plan will also help you clearly see where you have gaps or flawed systems, no matter how small they are. It could help to have at least one person on your management team with a Lean Six Sigma Master Black Belt Certification to create the most fluent and profitable systems. There are many ways to create business organization, but here are 5 excellent tips to help you get started.
Keep Lists and Detailed Records
Keeping lists and detailed records will help you to stay on top of your business tasks as an owner. This also shows your staff that you do what you are asking them to do. It keeps everything cohesive and helps prevent miscommunication. Try quipping everyone in your business with tools or apps to with which to compile their lists and records. Instruct them to block out 15 minutes at the end of the day to write down the necessary tasks for the next day. Knowing what your ‘to-do’s before you start work will really help everyone to be more productive and focused.
Assign a Place for Everything
Offices, stores, and other types of businesss can become messy and full of clutter fairly quickly if no organizational system exists. Order needs to be from the lobby reception desk to business storage. To obtain smoother operations, assign a place for every item at your company. This means all stock, supplies, books, equipment, and personal items will all be placed where they belong after use. This ultimately saves time and money because you and your staff will easily find important items and know if purchases are required.
Adjust Your Processes
Adjust your processes to finetune operational flow. Of course, this will best be executed after you have done an analysis of your current systems. This can be for actual production systems or something as simple as the traffic pattern in your store or office. Arrange your business furniture and equipment so that your staff can move around and do their tasks easily. When you cut back the long walks between the printer and those who use it most, you are using the right principles to keep your office organized and working the right way.
Don’t Rush
It takes time to make organizational changes in your business, so take your time and plan it out before you jump into anything. Remember, it’s also OK to hire someone to help you with the details, especially if the changes you want to make are challenging or complex. Do also take your time to train and inform staff about what they can expect form changes whether they are large of small.
